Haniya Invoice Terminal Privacy Policy

Last updated: 17 July 2026

This Privacy Policy explains how Haniya Interiors LTD collects, uses, stores, and protects personal data when using the Haniya Invoice Terminal software.

1. Who We Are

Haniya Interiors LTD
12 Moor Street
Luton, Bedfordshire
LU1 1HA
United Kingdom

2. What The Software Does

The Haniya Invoice Terminal is an internal business tool used to create invoices, manage customer invoice details, connect to QuickBooks Online, download invoice PDFs, email invoices where enabled, and print invoices.

3. Information We Process

The software may process the following information:

• Customer name
• Customer phone number
• Customer email address
• Customer billing or delivery address
• Invoice numbers and invoice details
• Product or service descriptions
• Payment method notes and amounts
• QuickBooks customer and invoice references
• System activity logs needed for security and troubleshooting

4. How We Use Information

We use information to:

• Create and manage customer invoices
• Sync invoice and customer information with QuickBooks Online
• Download and print invoice PDFs
• Email invoices to customers where enabled
• Keep business records
• Support accounting, auditing, tax, and operational requirements
• Maintain security and troubleshoot technical issues

5. QuickBooks And Intuit Integration

The software connects to QuickBooks Online through Intuit APIs. When connected, data may be sent to or retrieved from QuickBooks Online, including customer records, invoice records, invoice PDFs, and related accounting information.

Use of QuickBooks Online is also subject to Intuit’s own privacy policy and terms.

6. Legal Basis For Processing

We process personal data where necessary for business operations, customer service, accounting, legal obligations, legitimate interests, and performance of agreements with customers.

7. Data Sharing

We may share relevant information with:

• QuickBooks Online / Intuit for accounting and invoice processing
• Authorised staff and service providers
• Accountants, auditors, or legal advisers where required
• Authorities where legally required

We do not sell customer personal data.

8. Data Storage And Security

Data may be stored locally on authorised business computers or servers and within QuickBooks Online. We use reasonable technical and organisational measures to protect data from unauthorised access, loss, misuse, or disclosure.

9. Data Retention

Invoice and customer records are kept for as long as needed for business, accounting, tax, legal, and operational purposes. Records may be deleted or archived when no longer required, subject to legal retention requirements.

10. User Access

Access to the Haniya Invoice Terminal is restricted to authorised users. Users must keep login details confidential and only access information needed for their role.

11. Your Rights

Depending on applicable law, individuals may have rights to request access, correction, deletion, restriction, or objection to processing of their personal data. Requests can be made using the contact details below.

12. International Transfers

QuickBooks Online and other service providers may process data outside the United Kingdom. Where this happens, data is handled according to the provider’s safeguards and applicable data protection requirements.

13. Changes To This Policy

We may update this Privacy Policy from time to time. The latest version will be published on this page.

14. Contact

For privacy questions or requests, contact:
Haniya Interiors LTD
12 Moor Street
Luton, Bedfordshire
LU1 1HA
United Kingdom